Next Up: A Mac Menu Bar App

The Problem

I was deep in a Figma file. A meeting started :05 past the hour. By the time I found the calendar tab, clicked into the event, and hunted for the Zoom link — I was already late. Again.

My calendar was set to notify me 10 minutes before meetings. The notifications never came through reliably. And even when they did, 10 minutes was too much lead time to actually change my behavior.

I stopped blaming discipline and started blaming tooling. The calendar app wasn't designed to keep you on time. It was designed to help you plan. Those are different jobs.

What I built — and how it evolved

Version 1 — the original build

Next Up is a macOS menu bar app that keeps your next meeting permanently visible. A live countdown, always in your peripheral vision. Click it to see the full meeting card: title, time, attendee count, one-click Zoom/Meet join, and if there's an agenda doc attached to the invite, a direct link to it.

Priority classification was built in from the start — every meeting is automatically classified as Leading, Contributing, or Listening based on whether you organized it, attendee count, and title patterns. That classification determines notification timing: Leading meetings get a 5-minute heads up, everything else gets 2. Reliable, customized, actually fires.

Late detection was also in v1. If a meeting has started and you haven't joined, the menu bar shows -Xm. Open the card and it pulses with a "Join now" button. I quickly found myself developing a new habit — glancing at the menu bar counter became automatic, the same way you check a clock.

Smart filtering rounded out the original build: personal blocks like Break, Lunch, and Focus Time excluded from notifications entirely. Declined meetings hidden.

After a week of real use — rooms and "I'm in"

Using it in the office revealed two gaps.

First: conference rooms. Meetings booked in a room needed to send the call to the room device, not just open a link. I added a Room button that routes to our internal join tool — the one that lets you join from any booked room. Getting it right took three iterations: the button had poor padding, text wrapped awkwardly, and the connection to the internal tool didn't work until the third pass.

Second: the "I'm in" button. Once rooms worked, a new edge case appeared — what if I walked into a physical room but the app still showed me as late? I needed a way to dismiss the late state without clicking a join link. One button, problem solved.

The final addition — 1:1 context

The last feature was the most specific to how I work. I have regular 1:1s with each of my direct reports, and we use a shared note-taking tool tied to each manager-report relationship. I added automatic detection so that when a 1:1 appeared in the countdown, it surfaced a direct link to that person's notes. Prep in context, one click, before the meeting starts.

How it was built

The entire app was built using Claude Code as a coding partner.

Because I was working within my existing second brain — which already understood my preferences, working style, and taste decisions like dark mode and simplicity — there was less back-and-forth than you might expect. The context was already there. Claude handled the scaffolding, parsing logic, and iteration. I drove the product decisions: what to show, when to notify, how to classify priority, what "late" actually means, and what each new edge case required.

That division of labor is the point. I'm not a developer. But I think in systems, I know what good UX feels like, and I can articulate problems precisely. It turns out that's most of what you need.

What happened after

I posted it internally with no promotion. Within a week: 5,744 views, 34 likes, 6 shares, and a comment thread that included Christopher Chedeau, co-creator of React.

It spread on its own. Someone remixed it and shipped a light mode version. Others started talking about baking it into an internal toolkit — making it accessible to all ~80,000 employees, not just people comfortable running it locally.

I didn't set out to build a meeting app. I set out to stop being late. The app is just the artifact.